Privacy Policy

Last Updated: September 9, 2025

Health & Safety Dashboard (“we”, “us”, “our”) is committed to protecting your privacy and the personal information you entrust to us. This Privacy Policy explains how we collect, use, disclose, and safeguard your information in accordance with Canada’s Personal Information Protection and Electronic Documents Act (PIPEDA) and British Columbia’s Personal Information Protection Act (PIPA).

By using our website (healthandsafetydashboard.com) and our software-as-a-service platform (the “Service”), you consent to the practices described in this Policy.

1. Information We Collect

We collect personal information that is reasonably necessary to provide and improve our Service, including:

  • Contact Information: name, email address, phone number, job title, company name.

  • Account Information: login credentials, billing details, subscription records.

  • Usage Information: IP address, browser type, device information, pages visited, actions taken within the Service.

  • Service Data: information you or your organization upload to the platform (e.g. safety reports, incident logs, documentation).

  • Payment Information: processed securely through third-party providers; we do not store full credit card numbers.

2. How We Use Your Information

We use your information to:

  • Provide, maintain, and improve our Service.

  • Process transactions and manage billing.

  • Communicate with you about your account, updates, and support.

  • Monitor usage and ensure system security.

  • Comply with legal and regulatory requirements.

We will only use your personal information for the purposes for which it was collected, unless you consent otherwise or as required by law.

3. Sharing of Information

We do not sell your personal information. We may disclose your information in limited circumstances:

  • To service providers (e.g. hosting, analytics, payment processing) who assist in operating our Service and are contractually bound to protect your information.

  • When required by law or regulation, such as responding to lawful requests from public authorities.

  • In connection with a business transaction, such as a merger or acquisition.

  • With your consent, where you authorize us to share information with a third party.

4. Data Storage and Security

We take reasonable physical, technical, and administrative measures to safeguard your personal information against loss, theft, and unauthorized access. These include encryption, access controls, secure hosting, and regular security reviews.

Personal information may be stored or processed outside Canada, including in the United States. Where this occurs, it may be subject to the laws of that jurisdiction. We ensure appropriate contractual protections are in place with third-party processors.

5. Retention

We retain personal information only as long as necessary to fulfill the purposes for which it was collected and to meet legal, accounting, or reporting obligations. When no longer required, information is securely destroyed or anonymized.

6. Your Rights

Under PIPEDA and B.C. PIPA, you have the right to:

  • Access the personal information we hold about you.

  • Request correction of inaccurate or incomplete information.

  • Withdraw consent to the collection, use, or disclosure of your information (subject to legal or contractual restrictions).

  • Ask us about our policies and practices relating to personal information management.

To exercise these rights, contact us using the details below. We may require identity verification before fulfilling your request.

7. Cookies and Tracking

We use cookies and similar technologies to remember preferences, secure access, and understand how our Service is used. You can manage cookies through your browser settings. Disabling cookies may affect the functionality of the Service.

8. Children’s Privacy

Our Service is not directed at children under the age of 13, and we do not knowingly collect personal information from them. If we learn that we have inadvertently collected such information, we will delete it.

9. Updates to This Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. Updates will be posted on this page with a revised “Last Updated” date. Material changes will be communicated directly where feasible.

10. Contact Us

If you have any questions about this Privacy Policy, or wish to exercise your rights, please contact us:

Health & Safety Dashboard
Email: info@healthandsafetydashboard.com